“I want to actually know these common email expressions. I hear congratulations are in order. 2. 3. Using stock expressions also helps you to avoid getting into bad writing habits. As you read each phrase below for the first time, say it aloud four times. Using Miss or Mrs to address a woman is not appropriate, as you don’t know whether she’s married or not) Informal 1. I look forward to meeting you again next week. 21. Formal. 15. Best regards, Learn and use correctly the common verbal phrases in English mentioned in the table below: Common Verbal Phrases in English 35. Just a quick note to tell you that… One solution that works for many people is to begin building a “toolbox” of useful phrases. careful. Hello Claire, 3. Let me send you a free lesson every Monday and I’ll show you how to use REAL English! Download my e-book on the most common mistakes advanced English speakers make! While there is no magic formula for writing quick and correct English emails, having a collection of stock expressions or templates speeds up the process and reduces mistakes. If you have any questions or concerns, don’t hesitate to let me know. He likes it very much. He's very annoying. 57. Thanks for getting back to me. May 9, 2017/ Steven Hobson / Business English, Email. You will frequently come across new expressions, particularly when receiving emails from other people. Required fields are marked *. 28. Please let me know if you have any questions. Not a comma.) Widely used by students of all levels, business professionals, writers/editors, teachers/educators, job seekers, and English language learners. Use this space to sign your name in ink. 63. 52. Sincerely, I am writing in reference to… Dear all; Hi (everyone/ guys) To: All faculty members/ To: New recruits/ To: All members/ To:… Useful email opening lines Starting phrases: Dear Mr Piper, Dear Sir or Madam, Hi Tim, Hi there Tim, Morning/Afternoon/Evening Tim, Hello again Tim, Ending phrases: Yours sincerely, Yours faithfully, Yours truly, Rgds, Cheers, Bye for now, See you soon, Often non-native speakers write similar kinds of emails, using the same incorrect phrases, without realizing they are writing in a wrong way. 7. Within each topic, the expressions are in order of formality (1st – more formal. Then adapt them to personalize your message. You have made a great contribution to the project. 51. 4) I hope this finds you well. Extremely useful phrases. I would appreciate your immediate attention to this matter. 5) Just checking in. I am writing in reference to the delivery in Shanghai next month. Instead, you would start with “Dear” and the name of the person you’re writing to. To take an even closer look at this topic, review the related lesson titled English Email Greeting Phrases. Email Writing: How to Refer to Attachments mybusinessenglish.commybusinessenglish.com Friday, 30 August 13 I understand ABC, but could you please clarify what you mean concerning XYZ? Do you wish you could write emails in English quicker so that you can dedicate more time to other tasks? 37 Common Expressions (Business English), How to Improve English Vocabulary (5 Step Strategy). 59. If you require any further information, feel free to contact me. If you regularly receive English emails, you’ll notice that there are some common English email phrases that are repeatedly used. 48. He's right. You will learn common phrases to ask how someone is, express how are you are, how to invite someone here, how to respond to situations… among other situations so that you can improve your English Vocabulary and use these common English phrases when speaking in English. Need help getting that email started? The introduction – taking too long to start the email and express the reason why you are writing. 19. There are a few rules that need to be followed to make it a perfect email. 2) I hope you are doing well. I would greatly appreciate it if you could provide me with ABC as it will help me in the report I am writing for XYZ. 39. I recommend saving a list of email expressions divided into topics and functions on your computer or in the Cloud, such as Google Drive. Therefore, it makes sense to store your emails in an organized way for future use. 4. 64. 16. 27. This is how bad writing habits are formed. To whom it may concern: (Use a colon after this phrase. Chicago is very different from Boston. (They’re short phrases.) English Slow Normal; Be. I hope everything goes well with… 38. 1… 56. 50. 4. Could you please provide more details? To whom it may concern: (especially AmE) 4. Print or save the useful image below so that you are never stuck for words when writing English emails! (Expression for “closing”). Is there any chance you could send me…? 32. Here are 20 phrases you can use: 1) Thank you for your message/email/phone call. You can take pride in the work you have put into this project. 5. Apologies for taking a long time to get back to you. When you have to write an English email, simply copy and paste the expressions aligned with what you want to say. But if you use the person’s name, you should end with Yours sincerely. Privacy policy | Terms | Disclaimer | Contact, Improve English Listening (Step-By-Step Guide), DO and MAKE. Good luck with…. It’s important to think about the correct way to address the person you are emailing.The following phrases are suitable for addressing someone formally: 1. Please accept our apologies for… 2. Congratulations on getting the new Manager position. This email is just to let you know that... Just a quick reminder that… I would like to [action]. 11. If you are looking to write more professional and faster emails, having a list of stock expressions will help you achieve this. 62. Opening greeting to one person. All the best, She loves helping English learners to learn real English and communicate with confidence! I’d love to hear if you use any of these English email phrases . Dear Sir/Madam, I hope this email finds you well. email phrases Author Will Sarto William Sarto is a marketer and content strategist from freelance writing board GoHunters. Check out these other posts about improving your English: 5 Recommended Apps for English Learners with Intermediate to Advanced Levels, 5 Phrases to Avoid for Confident Spoken English, 6 ways to Use the Present Perfect Tense in Business Situations. 40. 43. How to Write an Email to Make … We often hear how writing emails in English can cost just too much time. Everyone knows it. Dear Sir; Dear Madam; Dear Mr. Anderson; Dear Miss Anderson; Dear Mrs Anderson; Dear Sir / Madam; Dear Sirs; Reasons for Writing Your Business Email /Letter. By the way, the same idea of set phrases applies to texting your friends too so be sure to check out my blog post on English text messages if that’s how you stay in touch with people! How to start and informal and/or formal email Formal email greetings / opening sentences. Tip #3 Keep on building your stock expressions. Thanks for the email, David. Writing an informal letter. I’m afraid I don’t understand what you mean by XYZ. If you have a conversation partner, ask your exchange partner to say the phrases while you record them on a smartphone, computer or recording device. Useful phrases for opening emails. Last – more informal). Start your letter by using the word Dear followed by the first name of the person you're writing to, for example: I hope you had a great trip. 65. If you’d like to send your own English emails then you can simply copy these into your own correspondence to sound like a pro! If you can’t understand idioms you will not be able to understand the context. If this letter or e-mail is a reply to previous correspondence, you can reference it: Thank you for your letter/e-mail. Dear Sir or Madam, 3. The phrase dictionary category 'Business| E-Mail' includes English translations of common phrases and expressions. It is hard because there is so much to learn. I’m contacting you regarding the analyst position… Everything is ready. Thanks for your email … I … 6) Thanks again for your help. We would like to apologize for any inconvenience caused. -English learners that would like to learn common phrases based around everyday topics-English learners that don’t know what to say and need help taking about common subject Learning English is difficult. All expressions are suitable to use in a work/business context. I wanted to… let you know that… / tell you about… / ask you if…. However, business jargon has its place in the enormous salad of English vocabulary. Dear Dr Smith, (note: First names are NOT used. If you see a phrase that you think you could use in the future, copy it to your stock list. Can you translate this for me? 3. Whether you’re writing an informal email to your friends and family or a formal email to your work colleagues, this is the essential vocabulary you need to use. Opening and Closing an Email / Letter, Apologising Phrases, Giving Information, Complaining in Business Letters and more. The examples in the left column are more formal.The right-hand column shows the less formal equivalent.. I hope you are well. Nicki The English Teacher 4 Comments If you regularly receive English emails, you’ll notice that there are some common English email phrases that are repeatedly used. Congratulations on the new position. 33 Responses to “Useful Stock Phrases for Your Business Emails” Jaguar on June 30, 2008 1:06 pm. Hope you're enjoying your holiday. I have some information for you about…. 58. A common problem. 23. 6. He's very famous. The design work you did for the site was outstanding. Hi John. I am writing with regard… to my purchase of… / to the complaint you made yesterday. I am writing to… apply for the position of… / to ask for further information about… I’m glad you liked the section on positive responses Mahendra. Everything’s clear on ABC, but you’ve lost me on XYZ. For better organization, you will find the 67 expressions categorized by topics. 30. Yes, four times! Well, this is a fair point because you should be constantly improving your email writing. When you need to write a related email, just copy, paste, and adapt, which will save you time. When we make a request Take action now and start building your stock expressions today. 47. Here are some more business email and letter phrases. Click here for a free account. That is why we have gathered some of the most common English idioms and phrases so you will understand the true meaning of them. 26 Email Phrases That Seem Polite, But Actually Have A Different Meaning . Hope you had a nice break. Yes, they are so easy to use, aren’t they?! But this is incorrect. I don’t want to just copy and paste them.”. 41. Hi Dennis, 2. Excellent. I look forward to hearing from you soon. Dear John, How are you? Once you have chosen a word or phrase to use as a sendoff, follow it with a comma, some space, and then include your signature. I hope all is well. This is the world’s most accurate grammar checker. 1. I’m writing to let you know about sales results for this quarter… Hi Alfred 2. Writing with the correct degree of formality – formal, semi-formal, or informal. Be careful driving. Please share it. From time to time. If you are sending a hard copy letter, leave four lines of space between the closing and your typed name. 49. He's coming soon. 37. Here are some phrases and conventions which you may find useful when writing letters and emails in English. 14. As agreed, we will schedule the iron ore delivery between 8 and 12 pm, on 5th June. Regarding the new proposal, are you saying that we should omit the free add-ons? 42. 7. Do you take too long writing English emails at work? Email has become an inevitable part of everyday life. (e.g. 67. 36. I hope you enj… 20. Thank you, This exercise looks at the structure, English vocabulary and phrases used for writing serveral types of business emails of thanks. Another advantage of using stock expressions is the more you see and use them, the more likely you will remember them. I am writing to inquire about… (note: “inquire” is more common in American English) I hope you get a chance to use those in your next email . In order to notify the recipient about the attached files, use the phrase Please find attached. In this list we look at how to make requests, complain, apologise and give bad news. I would … He helps international professionals build confidence and improve fluency speaking English in a business environment. 3. Sentence structure – choosing the right expression for certain functions, (opening phrases, clarification, updates, closing phrase, etc), and structuring these phrases correctly. I’d like to wish you all the best for… 2. If you’d like to send your own English emails then you can simply copy these into your own correspondence to sound like a pro! Common Verbal Phrases in English. 44. 218K views. I’m sorry, but I can’t make it to the meeting. Some nouns are seen so regularly with only certain verbs, that these combinations are known as verbal phrases. Note that in UK English, if you start with Dear Sir or Dear Madam, you should end with Yours faithfully. This rule may seem arbitrary, but it is one of the rules of formal letter writing that is widely known in the UK; therefore I recommend you stick to it. Any additional information would be greatly appreciated. 31. As agreed, we will schedule the XYZ delivery between 9 and 11 am. Save my name, email, and website in this browser for the next time I comment. The word “attachment” refers to the document or image that you have included in the email. Well done for getting promoted. If you feel insecure about writing English emails, I recommend Grammarly. Email in English - Phrase for Referring to Attachments 1. Could you send me…? Could you please send me…? This lesson covers the following: When informality is encouraged and common 10. Dear Mr/Ms Jones 3. 55. This is just a friendly reminder to ask you to send… Your email address will not be published. 9. In the English Vocabulary lesson, you will learn 80 common English Phrases. Thanks for your email. 1. 5. Opening Business Email Phrases in English. Best wishes, 18. Then, print this list of phrases. One phrase I see a lot in emails is: “Please advice”. 25. 61. 24. 53. Phrases about attachments Quite often, we need to attach an important file – a document or an image – to an email. Tags business EnglishEnglish emailsVocabulary. Thank you very much for taking the initiative to find a solution to the problem. Best, How to Learn Basic Phrases in English. By adding these at the beginning of your emails you will sound more friendly and social. 12. Many of these phrases and idioms give professional ways to talk about sensitive issues, others can ensure that an email is especially polite when it needs to be, and others still refer to situations unique to the office. The introduction – taking too long to start the email and express the reason why you are writing. Thanks for the feedback Kalinka , Your email address will not be published. Dear Mum, (note: salutations are followed by a (,) comma, exception: ’To whom it may concern:’) Read more: How to introduce yourself in English: Tips and Phrases Other Ways To Say NICE TO MEET YOU! Topics are divided by the beginning, middle, and end sections of an email. 6. Dear Mr/ Ms Jones, 5. There are 3 common challenges non-native speakers face when writing English emails: 1. Dear Sir/Madam 2. 2. Cheers, (Very informal). We are extremely sorry for… Most Common Business Email Phrases in English. bab.la arrow_drop_down bab.la - Online dictionaries, vocabulary, conjugation, grammar Toggle navigation I am pleased to inform you that your order is ready. The purpose of this email is to update you on the status of the packaging for your product… Do you have friends or colleagues who might find this article useful? 26. I hope you had a good weekend. Kind regards, Steven is a business English coach, a certified life coach, writer, and entrepreneur. Nicki is a highly qualified, experienced English teacher for foreign learners. 66. Hello Eleanor 3. 8. When you learn English idioms and phrases you will sound more confident especially when you speak with native English speakers. If you have any questions or concerns, don’t hesitate to let me know. © 2015-2022 Impactful English | All rights reserved. Don't worry. (Expressing “reason for writing”), As agreed, we will schedule the XYZ delivery between… (expression for “confirming”), If you have any questions or concerns, don’t hesitate to let me know. I am writing in reference to…. To whom it may concernFirst names are not usually used in these kinds of emails. Let me know if you need anything else. For example: “Dear Sir or Madam” (if you don’t know the name of the person reading the email) “Dear Mr. Smith”. 34. Warm regards, He shares his knowledge and experience in his articles based on current marketing trends. 22. “Dear Jim” (more informal) Save “Hello,” “Hi” and “Hey” for when you want to create an informal tone. Thank you for your prompt reply. 8. 17. 46. 13. And you can use the following to address someone outside of work, or even a colleague that you know well: 1. 33. I’m sorry for the delay. English emails for work don’t always have to be formal, but they do have to be professional. Thanks for these patterns. To help you start building your stock expressions, I’m giving you 67 expressions that you can copy, paste, and adapt to your emails. Formal and Informal Email Phrases – from Greetings to Closing Phrases! I’m just writing to confirm the time of our meeting…. I wanted to update you on… And for non-natives, writing English emails quickly and correctly can be challenging, due to time constraints and little margin for error. 7) It was great talking to you. Dear Sir/ Madam, 2. 45. 60. Congratulating somebody on a new job or position. Thanks for the update. Let me know if that was a useful tool for you by leaving a comment at the bottom of this post! It’s an automated grammar editing tool that checks for 250+ types of common and advanced English grammar rules. Which means being objective, polite, and accurate with spelling and grammar. Dear Mr/ Ms/ Dr/ Professor + family name (= Dear Mr./ Ms./ Dr./ Prof + family name) Dear Alex; Hi (John) Dear Sir or Madam; Opening greeting to more than one person.